Nowadays Gmail is one of the most important email clients. It has become a need of everyone as it is used worldwide in some way or the other. It has become very essential to backup Gmail emails to Computer as it contains a whole lot of personal information that one cannot afford to lose. Gmail comes with a free space of 15 GB, which if gets full it starts to have functional problems.
There are various reasons to save Gmail email to Computer which are discussed below.
The reason behind backup of Gmail Emails
- To save your important information from getting lost in any case of theft.
- It is of great use when someone accidentally deletes their emails and wants to recover them.
- If an internet connection is not available, the backed-up emails are available offline.
- Gmail accounts are prone to hackers and all the personal data can be lost in an instant.
- If the 15 GB of free space available in Gmail gets full, it becomes necessary to back up emails to free up space.
No one can ignore any of the above reasons and would have to Backup Gmail emails to Computer. The following methods have been discussed so that you can easily save Gmail email to your computer.
Top 5 best G-suit solutions are here.
Methods to Backup Gmail emails to Computer
By using Google Takeout Feature
Open your Gmail account and go to Manage accounts under your Gmail profile.
On the left-hand side, select Data & Personalization.
Now, scroll down to see Download your Data and Click on it.
On the next screen, Click on Deselect all to deselect all the contents.
After that, scroll down the screen and Mark on Mail to select the Mails to be downloaded.
Scroll down and click on Next Step.
Under the delivery method, Select Send Download link via Email from the drop-down menu.
Under file type and size, select the file format of the backup up file from the drop-down menu.
From the drop-down menu below, Mark the file of the size and Click on Create Export.
Google Takeout will start creating the copy of files from the mail. This process can take a long time probably hours or days.
After the backup is complete, you will receive a mail. Open it and Click on Download your backed up files will be downloaded.
By saving Gmail Emails as PDF
Sign in to your Gmail account and open the mail that you want to save.
Click on the Print All icon, a new page will open.
Click on Save and choose the location at which you want to Save Gmail email to Computer as PDF.
Now, Click on Save and your email will be saved as a PDF.
Steps for Enabling IMAP in your Gmail account
Login to your Gmail account, under the Settings icon, click on See all Settings.
Now, select Forwarding and POP/IMAP.
Check on the Enable IMAP and click on Save Changes to enable the IMAP access for this account.
Steps for allowing Less Secure Apps in your Gmail account
Open your Gmail account. Go to Manage accounts under your image, you will see this screen.
Now, on the left-hand side of the screen, choose the Security Option.
Scroll down and click on Turn on Access.
Now, Click on Allow Less Secure apps to turn it On.
Backup Gmail emails to Computer using MS Outlook
Open MS Outlook, under the File options Click on Add Account.
In the new tab, Enter your Name, Gmail account, and the third party app generated password.
After that click on Next, MS Outlook will start linking your Gmail account to Outlook.
Once the process is done, click on the Finish button. All your Gmail emails will now be available in MS Outlook as a backup but if you delete any mail from Gmail it will also be deleted from Outlook.
Limitations of the above Methods
- It takes a lot of time, probably days or hours to backup Gmail emails to Computer through the Google Takeout feature.
- You have to download each email separately to save it as a PDF on your computer.
- The emails that you delete in your Gmail account will also be automatically deleted from Outlook.
These methods can Backup Gmail emails to Computer but have the above limitations to them. If you want to overcome these you can go with an expert solution, i.e. Sysinfo Gmail Backup Tool to save Gmail emails on a harddrive. With this tool, there is no limitation on the number of emails or size. It can download all your emails with attachments in a very short amount of time. You can download your backup in any file format i.e. PDF, PST, MBOX, EML, EMLX, etc.
Here, we have mentioned the methods and the need to Backup Gmail emails to Computer. All the methods mentioned here can save Gmail emails on the hard drive. These methods are useful but have some limitations. A professional tool i.e. Sysinfo Gmail Backup Tool is a good alternative that can overcome all these limitations and can Backup Gmail emails in various formats in very little time.